MEDIA ADVISORY: 46TH ASEAN SUMMIT AND RELATED SUMMITS
Released on: Wednesday, 14 May 2025 6:38PM
MEDIA ADVISORY
The Government of Malaysia will host the 46th ASEAN Summit and Related Summits at the Kuala Lumpur Convention Centre (KLCC) from 26 to 27 May 2025.
The Ministry of Foreign Affairs will lead the organisation of these Summits under Malaysia’s ASEAN Chairmanship in 2025.
In conjunction with the ASEAN Summit, two major high-level meetings - the 2nd ASEAN–Gulf Cooperation Council (GCC) Summit and the ASEAN–GCC–China Economic Summit – will also be held.
These GCC-related Summits are expected to be key highlights, laying the groundwork for a dynamic trilateral partnership and opening up new avenues for multilateral cooperation across strategic sectors.
1. MEDIA ACCREDITATION
Media accreditation is required for all journalists, photographers and broadcasters as well as the Official Media of the ASEAN Member States (OM AMS) covering the 46th ASEAN Summit and Related Summits.
Media representatives may register online at https://emacs.myasean2025.my. The deadline for registration is today, 14 May 2025 for both Malaysian and foreign media.
1.1 Registration Requirements
To complete the registration process, applicants must submit the following documents:
● A valid press card
● A letter of assignment endorsed by the respective media agency or office (for OM AMS)
Note: Submission of both the press card and endorsed letter of assignment is mandatory for all media representatives, including Official Media (OM).
Accreditation badges and information kits will be available for collection at the International Media Centre (IMC). The accreditation badge grants access to the meeting venue and must be worn visibly at all times while on site.
1.2 Pass Collection
Media representatives who have registered to cover the 46th ASEAN Summit and Related Summits may collect their accreditation passes as follows:
Day/Date : Wednesday 21 May 2025
Time : 8.00 am - 8.00 pm
Venue : Exhibition Hall 1, Ground Level, Kuala Lumpur Convention Centre (KLCC)
For further assistance, please contact the Media Accreditation Representatives:
NAME: Mrs Fateha Yusoff | Mrs Atikah Ridzuan
TEL: +6019 238 9855 | +6011 2663 2131
2. AGENDA OVERVIEW
Monday 26 May 2025
• 46th ASEAN Summit
Tuesday 27 May 2025
• 2nd ASEAN – GCC Summit
• ASEAN – GCC – China Economic Summit
3. ACCOMMODATION
Accredited media representatives are responsible for making their own accommodation and transportation arrangements. The organiser will not be liable for any expenses related to lodging, travel, cancellation fees, or other services provided by hotels or third-party providers.
All room reservations must be made directly with the respective hotels.
4. DRESS CODE
All accredited media representatives are required to wear business attire with formal footwear when covering meetings during the 46th ASEAN Summit and Related Summits at the Kuala Lumpur Convention Centre, Kuala Lumpur, from 26 to 27 May 2025.
Please note that jeans are strictly prohibited at all official venues throughout the coverage period.
Accreditation passes must be worn visibly at all times for security and identification purposes.
5. INTERNATIONAL MEDIA CENTRE (IMC)
5.1 Location and Operating Hours
The International Media Centre (IMC) for the 46th ASEAN Summit and Related Summits will be located at:
* Venue: Exhibition Hall 1, Ground Level, Kuala Lumpur Convention Centre (KLCC)
* Operating Dates: 23 to 27 May 2025
* Operating Hours: 8.00 am - 8.00 pm
5.2 Key Information
* Media representatives are responsible for arranging their own transportation to and from the IMC.
* Information kits will be available for collection at the IMC.
For on-site assistance, please contact the IMC representatives:
NAME: Mrs Yuana | Ms Zety | Mrs Aida
TEL: +6016 320 3205 | +6011 2089 7354 | +6012 634 2502
6. INTERNATIONAL BROADCAST CENTRE (IBC)
Radio Television Malaysia (RTM) will serve as the Host Broadcaster (HB) for the 46th ASEAN Summit and Related Summits, providing high-quality video footage of key events.
RTM’s Host Broadcaster Services (HBS) will ensure the delivery of broadcast-grade video content, including live feeds and recorded footage, accessible from remote locations. These services will be made available at the International Media Centre (IMC), Exhibition Hall 1, Ground Level, Kuala Lumpur Convention Centre (KLCC).
6.1 Access and Registration
Media representatives interested in obtaining RTM’s video footage must scan the QR code provided below to register their details for IBC records.
6.2 Access to Coverage Material
Once registration is confirmed, media representatives will receive a second QR Code granting access to the coverage material. Alternatively, a download link will be sent to the registered email address.
6.3 IBC Technical Specifications
Video Footage Format: 1080i50
Audio Footage Format: Ch-1 Full MIC, Ch-2 Ambience
Frame Size: 1920 x 1080
6.4 Footage Availability
The following formats will be available to media representatives:
- Baseband Video: Digital Video Signal (BNC Type Connector)
- Baseband Audio: Analogue Audio Signal (XLR Connector)
- File-Based Access: Via Google Cloud Drive in H.264 (MP4) format
6.5 Location
IBC Distribution Room at Hall 1, Ground Level, Kuala Lumpur Convention Centre (KLCC)
For technical assistance and distribution services, please contact:
NAME: Mr Syazwan Naimnor Norazmi
TEL: +6013 207 7905
EMAIL: myASEAN@rtm.gov.my
7. MEDIA BOOTH
To support media operations during the 46th ASEAN Summit and Related Summits, the International Media Centre (IMC) will offer 10 media agency booths for rental on a first-come, first-served basis.
The rental fee is RM/USD1500 (Subject to 8% SST). An official invoice will be issued upon confirmation of booking.
7.1 Booth Specifications
Each booth will include the following:
Booth Size: 3m x 4m with lighting (fluorescent light)
Door: 1 unit lockable folding door
Power Supply: 4 Geng 13-Amp Switch Socket Outlet, (3-Pin Plug)
Internet: 1 point internet (15Mbps upload/download)
Furniture: 2 tables and 5 chairs
For enquiries or bookings, please contact:
NAME: Ms Zety
TEL: +6011 2089 7354
8. MEDIA COVERAGE
Media coverage for the 46th ASEAN Summit and Related Summits will be restricted. A limited number of media passes will be issued to journalists, photographers, and cameramen approved to cover selected meetings within a specified time frame.
Official Media of ASEAN Member States (OM AMS) are required to register in order to gain access to cover the meetings.
Further details on media access, locations, and timing will be outlined in the Media Coverage Planner, which will be made available at the IMC.
Accredited media representatives may also access the Media Coverage Planner by scanning the QR code.
9. MEDIA INTERVIEWS
Accredited media representatives are permitted to request interviews with delegates attending the 46th ASEAN Summit and Related Summits.
The Interview Request Form will be available at the IMC.
Alternatively, the form can be accessed by scanning the QR code.
Please be advised that all interview requests will be coordinated periodically by the Media Interview Representatives. While accredited media representatives may submit more than five (5) interview requests, priority will be given to the top three (3) requests submitted by each applicant.
For interview coordination and assistance, please contact:
NAME: Ms Noreda | Mrs Vivie | Ms Athirah
TEL: +6017 328 0357 | +6017 690 3347 | +6018 911 1598
10. OTHER RELATED MATTERS
Head of Media Secretariat
NAME: Mrs Zaria Mohd Nasri
TEL: +6019 255 0841
Visit the BERNAMA ASEAN 2025 official website for the latest updates and news.
https://asean.bernama.com
We look forward to welcoming you to the 46th ASEAN Summit and Related Summits!
--BERNAMA
The Government of Malaysia will host the 46th ASEAN Summit and Related Summits at the Kuala Lumpur Convention Centre (KLCC) from 26 to 27 May 2025.
The Ministry of Foreign Affairs will lead the organisation of these Summits under Malaysia’s ASEAN Chairmanship in 2025.
In conjunction with the ASEAN Summit, two major high-level meetings - the 2nd ASEAN–Gulf Cooperation Council (GCC) Summit and the ASEAN–GCC–China Economic Summit – will also be held.
These GCC-related Summits are expected to be key highlights, laying the groundwork for a dynamic trilateral partnership and opening up new avenues for multilateral cooperation across strategic sectors.
1. MEDIA ACCREDITATION
Media accreditation is required for all journalists, photographers and broadcasters as well as the Official Media of the ASEAN Member States (OM AMS) covering the 46th ASEAN Summit and Related Summits.
Media representatives may register online at https://emacs.myasean2025.my. The deadline for registration is today, 14 May 2025 for both Malaysian and foreign media.
1.1 Registration Requirements
To complete the registration process, applicants must submit the following documents:
● A valid press card
● A letter of assignment endorsed by the respective media agency or office (for OM AMS)
Note: Submission of both the press card and endorsed letter of assignment is mandatory for all media representatives, including Official Media (OM).
Accreditation badges and information kits will be available for collection at the International Media Centre (IMC). The accreditation badge grants access to the meeting venue and must be worn visibly at all times while on site.
1.2 Pass Collection
Media representatives who have registered to cover the 46th ASEAN Summit and Related Summits may collect their accreditation passes as follows:
Day/Date : Wednesday 21 May 2025
Time : 8.00 am - 8.00 pm
Venue : Exhibition Hall 1, Ground Level, Kuala Lumpur Convention Centre (KLCC)
For further assistance, please contact the Media Accreditation Representatives:
NAME: Mrs Fateha Yusoff | Mrs Atikah Ridzuan
TEL: +6019 238 9855 | +6011 2663 2131
2. AGENDA OVERVIEW
Monday 26 May 2025
• 46th ASEAN Summit
Tuesday 27 May 2025
• 2nd ASEAN – GCC Summit
• ASEAN – GCC – China Economic Summit
3. ACCOMMODATION
Accredited media representatives are responsible for making their own accommodation and transportation arrangements. The organiser will not be liable for any expenses related to lodging, travel, cancellation fees, or other services provided by hotels or third-party providers.
All room reservations must be made directly with the respective hotels.
4. DRESS CODE
All accredited media representatives are required to wear business attire with formal footwear when covering meetings during the 46th ASEAN Summit and Related Summits at the Kuala Lumpur Convention Centre, Kuala Lumpur, from 26 to 27 May 2025.
Please note that jeans are strictly prohibited at all official venues throughout the coverage period.
Accreditation passes must be worn visibly at all times for security and identification purposes.
5. INTERNATIONAL MEDIA CENTRE (IMC)
5.1 Location and Operating Hours
The International Media Centre (IMC) for the 46th ASEAN Summit and Related Summits will be located at:
* Venue: Exhibition Hall 1, Ground Level, Kuala Lumpur Convention Centre (KLCC)
* Operating Dates: 23 to 27 May 2025
* Operating Hours: 8.00 am - 8.00 pm
5.2 Key Information
* Media representatives are responsible for arranging their own transportation to and from the IMC.
* Information kits will be available for collection at the IMC.
For on-site assistance, please contact the IMC representatives:
NAME: Mrs Yuana | Ms Zety | Mrs Aida
TEL: +6016 320 3205 | +6011 2089 7354 | +6012 634 2502
6. INTERNATIONAL BROADCAST CENTRE (IBC)
Radio Television Malaysia (RTM) will serve as the Host Broadcaster (HB) for the 46th ASEAN Summit and Related Summits, providing high-quality video footage of key events.
RTM’s Host Broadcaster Services (HBS) will ensure the delivery of broadcast-grade video content, including live feeds and recorded footage, accessible from remote locations. These services will be made available at the International Media Centre (IMC), Exhibition Hall 1, Ground Level, Kuala Lumpur Convention Centre (KLCC).
6.1 Access and Registration
Media representatives interested in obtaining RTM’s video footage must scan the QR code provided below to register their details for IBC records.
6.2 Access to Coverage Material
Once registration is confirmed, media representatives will receive a second QR Code granting access to the coverage material. Alternatively, a download link will be sent to the registered email address.
6.3 IBC Technical Specifications
Video Footage Format: 1080i50
Audio Footage Format: Ch-1 Full MIC, Ch-2 Ambience
Frame Size: 1920 x 1080
6.4 Footage Availability
The following formats will be available to media representatives:
- Baseband Video: Digital Video Signal (BNC Type Connector)
- Baseband Audio: Analogue Audio Signal (XLR Connector)
- File-Based Access: Via Google Cloud Drive in H.264 (MP4) format
6.5 Location
IBC Distribution Room at Hall 1, Ground Level, Kuala Lumpur Convention Centre (KLCC)
For technical assistance and distribution services, please contact:
NAME: Mr Syazwan Naimnor Norazmi
TEL: +6013 207 7905
EMAIL: myASEAN@rtm.gov.my
7. MEDIA BOOTH
To support media operations during the 46th ASEAN Summit and Related Summits, the International Media Centre (IMC) will offer 10 media agency booths for rental on a first-come, first-served basis.
The rental fee is RM/USD1500 (Subject to 8% SST). An official invoice will be issued upon confirmation of booking.
7.1 Booth Specifications
Each booth will include the following:
Booth Size: 3m x 4m with lighting (fluorescent light)
Door: 1 unit lockable folding door
Power Supply: 4 Geng 13-Amp Switch Socket Outlet, (3-Pin Plug)
Internet: 1 point internet (15Mbps upload/download)
Furniture: 2 tables and 5 chairs
For enquiries or bookings, please contact:
NAME: Ms Zety
TEL: +6011 2089 7354
8. MEDIA COVERAGE
Media coverage for the 46th ASEAN Summit and Related Summits will be restricted. A limited number of media passes will be issued to journalists, photographers, and cameramen approved to cover selected meetings within a specified time frame.
Official Media of ASEAN Member States (OM AMS) are required to register in order to gain access to cover the meetings.
Further details on media access, locations, and timing will be outlined in the Media Coverage Planner, which will be made available at the IMC.
Accredited media representatives may also access the Media Coverage Planner by scanning the QR code.
9. MEDIA INTERVIEWS
Accredited media representatives are permitted to request interviews with delegates attending the 46th ASEAN Summit and Related Summits.
The Interview Request Form will be available at the IMC.
Alternatively, the form can be accessed by scanning the QR code.
Please be advised that all interview requests will be coordinated periodically by the Media Interview Representatives. While accredited media representatives may submit more than five (5) interview requests, priority will be given to the top three (3) requests submitted by each applicant.
For interview coordination and assistance, please contact:
NAME: Ms Noreda | Mrs Vivie | Ms Athirah
TEL: +6017 328 0357 | +6017 690 3347 | +6018 911 1598
10. OTHER RELATED MATTERS
Head of Media Secretariat
NAME: Mrs Zaria Mohd Nasri
TEL: +6019 255 0841
Visit the BERNAMA ASEAN 2025 official website for the latest updates and news.
https://asean.bernama.com
We look forward to welcoming you to the 46th ASEAN Summit and Related Summits!
--BERNAMA